The Ethiopian herald Saturday May 31, 2025
REQUEST FOR EXPRESSION OF INTEREST
(CONSULTING SERVICES - FIRM SELECTION)
Selection
and Employment of Supervision Consultant for Office. Renovation Works for NIDP
Country:
Ethiopia
Project:
Ethiopia Digital ID for Inclusion and Services Project
Project
ID: P179040
Credit
No. IDA-74630
Assignment
Title: Selection and Employment of Supervision
Consultant
for Office Renovation Works for NIDP
Ref.
No: ET-NIDP-483014-CS-QCBS
The
Federal Democratic Republic of Ethiopia, Ministry of Finance (MoF), has
received financing from the World Bank toward the cost of Ethiopia Digital ID
for Inclusion and Services Project. National ID Program, the ultimate project
implementer intends to apply part of the proceeds for selecting of Consulting
Firm for supervision of Office Renovation Works. National ID Program as part of
the project implementation program is looking for Supervision Consultant that
supports the NIDP. Experienced consulting Firms who have considerable
experience are invited to express their interest for the assignment.
Objectives
of the Assignment
The
objective of this consultancy is to provide technical supervision, quality
assurance, contract management, and overall support to the Client in overseeing
the renovation works. The primary objective of this consultancy service is to
ensure that the furniture supply, office renovation, and installation work meet
the expectations and requirements set by NIDP. The consultant will provide regular
project monitoring, quality control, and assurance services to ensure that both
firms the contractor responsible for interior fit-outs and the firm supplying
office furniture-are adhering to the specifications, timelines, and budgetary
constraints.
The
consultant will act as an intermediary between the NIDP and the contractors to
facilitate smooth communication, resolve disputes, and ensure the projects
progress as planned. The consultancy firm will ensure that the office furniture
installations align with NIDP's ergonomic standards, enhancing employee productivity
and comfort. Moreover, the consultant will work closely with both contractors to
ensure that the interior design meets the functionality, aesthetic, and
operational goals of NIDP's expansion. The consultant's role is crucial to
ensuring that quality control is maintained throughout both projects,
mitigating risks associated with delays, cost overruns, and poor-quality work.
The
Consultant will act on behalf of the Client to ensure that the contractor adheres
to the design, technical specifications, drawings, timelines, and contractual
obligations.
Scope
of Services
The
Consultant will be responsible for the following tasks:
Construction
Supervision
- Monitor
construction progress and ensure adherence to design and technical
specifications.
-
Conduct regular site inspections and supervise day-to-day construction activities.
- Ensure
quality control by verifying materials, workmanship, and equipment used.
-
Review and approve shop drawings and material submittals.
- Monitor
compliance with occupational health and safety standards.
-
Oversee implementation of environmental and social safeguards
- Maintain
detailed site records including site instructions, logs, test results, and
progress reports.
- Certify
interim payment certificates and recommend payments to the contractor.
Contract
Administration
- Monitor
contractual compliance and advise on necessary variations and change orders.
- Assist in resolving disputes and technical
issues that arise during the works.
- Provide
monthly progress reports, including photographs, key issues, risk analysis, and
updated timelines.
- Participate
in site meetings and report on contractor performance.
Post-Construction
and Close-Out
- Supervise
commissioning and handover of completed works.
- Prepare
snag lists and oversee rectification of defects during the defects liability
period.
- Certify
the final payment and issuance of completion certificates.
- Prepare
the final supervision report.
Duration
of the Assignment
The
expected duration of the consultancy services is 6 months, including defects
liability period and post-completion.
The
National ID Program now invites eligible firms to submit proposals for providing
consulting services under the Quality and Cost-Based Selection (QCBS) method.
Interested firms should submit their expression of interest that shows their
Core Business and year in Business, Experience in the Specific Assignment and
General Qualifications and number of Key Staff, Technical and Managerial
Organization of the Firm.
The
attention of interested firms is drawn to Sections III, paragraphs 3.14, 3.16,
and 3.17 of the World Bank's "Procurement Regulations for IPF Borrowers,"
July 2016 ("Procurement Regulations"), revised November 2017 and
August 2018, which outline the World Bank's policy on conflict of interest.
The
consulting firm will be selected in accordance with the QCBS method as outlined
in Section VII, paragraphs 7.3 and Annex XII of the Procurement Regulations.
Interested
Service Providers firm should provide information demonstrating that they have
the required qualifications and relevant experience in the area. Service
providers firms may include any relevant information that may indicate their
experience and relevance for the assignment. This may include: Business license
and related documents, company profile showing years of experience in the
business, description of similar assignments, experience in similar conditions,
technical and managerial organizational structure of the firm, number of key
staff, availability of appropriate skills among staff, general
qualification...etc.
The
following criteria will be used to assess the Expression of Interest documents;
-
Core Business and Years in Business. The Firm should have been in Core business
for at least 10 years;
- Specific
Experience in supervision works and experience in similar conditions.
-
Technical Capability and Managerial Organization of the Firm, and
-
General Qualifications and number of Key Staff as well as availability of appropriate
skills among staff necessary for successful implementation of the assignment
(no need to provide CVS at this stage).
Further
information can be obtained by email at the address below during Expression of
Interest must be delivered in a written form to the address office hours, from
8:30 AM to 5:30 PM, Addis Ababa time. below in person, or preferably by email,
on or before June 13, 2025.
Federal Democratic Republic of Ethiopia,
National ID Program (NIDP)
Digital ID for Inclusion and Services Project
Attn: Project Management Unit (PMU),
Address: Welosefer Bole, Ethio-China St, INSA Building,
14 Floor,
Addis Ababa, Ethiopia
Tele- +251-912-200295 or +251-911-446582
E-mail: nejmedin@id.et
& zelalema@id.gov.et
Website: https://id.gov.et/
Addis Ababa, Ethiopia