INVITATION
TO TENDER (ITT) FOR THE SOLIRIZATION AND REHABILITATAION OF MOTORIZED SPRING
Reference Number:
HEKS/EPER/002/2026
Swiss Church Aid (HEKS/EPER) is
the aid organization of the Swiss Protestant Churches which champions the cause
of a more humane and just world. Its projects combat the causes of hunger,
injustice, and social distress, abroad as well as in Switzerland. The dignity
of every human being is central to our commitment.
In over 30 countries on four
continents, HEKS/EPER supports development cooperation projects and strives for
systemic change through its development work in Switzerland and worldwide.
HEKS/EPER started supporting
projects in Ethiopia in 1972 and is currently a key development and
humanitarian partner for the Ethiopian government across four regions (Oromia,
Amhara, Somali and South Ethiopia). HEKS/EPER works with vulnerable communities
including pastoralists, internally displaced persons and female-headed
households, providing support in water, hygiene and sanitation, food security,
protection, shelter, natural resource management, livelihood recovery,
agroecology, market system development and institutional engagement.
Pursuant to Proclamation
1113/2011 to provide for the Registration and Regulation of Charities and
Societies, Swiss Church Aid (HEKS/EPER) in Ethiopia was re-registered by
Federal Democratic Republic of Ethiopia Authority for Civil Society
Organizations as a Foreign Charity on October 22, 2019, for indefinite period
of time.
The HEKS/EPER Amuru Field Office
based in Amuru Woreda of, Horro Guduru Wollega Zone, of Oromia Region, is
working on a WASH project, funded by Ethiopian Humanitarian Fund (EHF). For
this project, HEKS/EPER would like to invite potential Contractors for
Solarization and rehabilitation of “Dadu Kerebicho (Burka Aba Wakayo)”
motorized spring water scheme, which is found in Ejere Goremti Kebele, Horro Guduru
Wollega Zone, Oromia Region.
This tender is divided into two
distinct lots, as outlined below. Bidders are invited to participate in one or
both lots based on their technical expertise and capacity.
Lot 1: Solarization of Dadu
Kerebicho (Burka Aba Wakayo) Motorized Spring Water Supply Scheme
The contractor shall be
responsible for the design, supply, installation, testing, and commissioning of
a solar-powered system for the existing motorized spring water scheme, based on
the hydraulic data provided and site assessment. The work shall be executed
using high-quality, durable, and genuine equipment that complies with the
specified standards and ensures reliable and efficient operation.
In addition, the contractor shall
provide technology transfer to the local community, including practical
training on system operation, routine maintenance, and basic troubleshooting to
ensure sustainability of the installed system.
Lot 2: Rehabilitation and
expansion of Dadu Kerebicho (Burka Aba Wakayo) Motorized Spring Water Supply
Scheme
The contractor shall undertake
the rehabilitation of the existing water supply system. The scope of work
includes, but is not limited to, civil structure rehabilitation and/or
construction, supply and installation of pipelines and fittings, as well as
necessary maintenance works to ensure the system is fully functional and
sustainable.
The contractor shall also be
responsible for testing the pipeline system and full commissioning of the
rehabilitated scheme, ensuring that all components function properly and meet
the required performance standards prior to handover.
All works under both lots shall
be carried out in accordance with the technical specifications, drawings, and
requirements outlined in this tender document.
BID REQUIREMENTS
1. Legally registered and
qualified Contractors with proven expertise and relevant experience are invited
to participate in this tender. Eligible bidders must possess valid and
appropriate qualifications, specifically Electromechanical Works Contractor
Grade 5 and above with Water Works Contractor Grade 5 and above (for Lot 1) and
Water Works Contractor Grade 5 and above (for Lot 2).
The Bidder shall demonstrate
compliance with applicable financial and tax regulations by possessing a
registered cash register machine or an officially approved QR code-based
receipt system.
Bidders shall also provide
evidence of similar work experience, supported by recommendation letters issued
by recognized INGOs or Government Organizations.
Interested and eligible bidders
may obtain a complete set of bidding documents from Swiss Church Aid
(HEKS/EPER) Ethiopia by submitting a formal request via email to
procurement.eth@heks-eper.org
The request must be compiled by
the following documents:
A scanned copy of the bank
payment advice as proof of payment of a non-refundable fee of ETB 500.00 (Five
Hundred Ethiopian Birr). The payment shall be made to:
-Account Name: Swiss Church Aid
(HEKS/EPER)
-Account Number: 01304178856100
-Bank: Awash bank
-Branch: Dil Gebeya
-The payment advice must clearly
indicate the reference number of this specific tender.
A valid copy of the bidder’s
trade license.
A copy of the bidder’s
identification (ID).
Requests for bidding documents
will be accepted from April 2, 2026, to April 23, 2026.
All submissions must be made
electronically through procurement.eth@heks-eper.org including a scanned copy
of the 1% CPO in the Admin and financial document folder.
2. Bidders are required to
demonstrate their site assessment and inspection report of the work, design,
technical specifications, activity schedule and their technical capacity by
attaching related work experience in the technical offer document.
3. The filled Bill of Quantities
must be submitted in the format provided with the tender documents, including a
unit price and adding 15% VAT to the total amount. Changes to the given
quantity and specifications are not allowed; bids that do so will be rejected.
4. All rates and amounts entered
in the Bill of Quantities, or any other documents must be expressed in
Ethiopian Birr (ETB).
The bid will be closed on April
23rd, 2026, at 5:00 PM. Detailed information on the bidding process and
specifications can be found in the Bid Document, which can be requested via
email at procurement.eth@heks-eper.org.
Please note that personal visits
to the office or phone calls are not required.
Swiss Church Aid (HEKS-EPER)
Ethiopia reserves the right to accept or reject the bid partially or fully.
Address:
procurement.eth@heks-eper.org