አዲስ ዘመን ቅዳሜ ጥር 24 ቀን 2017ዓ.ም
Invitation
for Re-Bid Expression of Interest
Tender
Number:- ECWCT/NCB/EOI-63/2017
Request for
Expression of Interest (EOD) For Maintenance Services Provider. Under ref.no
ECWCT-NCB-EOI-63/2017
1. INTRODUCTION
1.1 BACKGROUND
Ethiopian
Construction Works Corporation (ECWC) is a government Public Enterprise
established with an authorized capital of Birr 20,324,608.143.90 birr or
390,309,555.85 $) and with paid up capital of 7,754,333,613.80 birr or
148,048,452.22$, on December 18/2015 based on council of Ministers Regulation
No. 366/2015 and with the amendment of the Council of Ministers Service
Regulation No. 390/2016.
The Corporation is
an amalgamation of three formerly independent public enterprises namely: the
Ethiopian Road Construction Corporation, the Ethiopian Water Works Construction
Enterprise, and the Ethiopian Prefabricated Building Parts Production
Enterprise.
The corporation as
a contractor has been engaged in various large-scale highways, airfields,
bridges, dams, hydro-power, irrigation infrastructure, river diversions and
reclamation, and building construction and maintenance projects.
To achieve the
objectives, ECWC has been implementing continuous reform programs phase by
phase for the last four consecutive years. The reform strategy aimed at
bringing the best out of the corporation's resources to increase its
productivity and minimize cost. Equipment management is an area that requires
constant and consistent management focus. Our equipment, machinery, and
vehicles represent a major investment that is critical to mission success and
staff safety and security. They must be kept in peak operating condition to
keep them on the road and operating efficiently.
Therefore, ECWC
strives to work with eligible and experienced Construction machinery, vehicles,
and equipment maintenance service providers to maintain different types of
vehicles and equipment in its own maintenance compound. Hence, Interested and
qualified companies are invited to participate in the competition by submitting
their own expression of interest (EOI) as per the requirements stated below.
1.2 OBJECTIVES
The objective is to
invite qualified and experienced Construction machinery, Vehicles, and
Equipment maintenance services providers that will execute maintenance services
according to the ECWC working. procedures.
2. SCOPE OF THE
WORK
The maintenance
service providers have proper experience in maintenance works in general and
specifically in
-Construction
Machinery
-Medium and Heavy
Vehicles Maintenance
-Plants like Stone
Crushers, Asphalt Plants, Concrete Batching Plants, etc.
-Light Vehicle
Maintenance
Construction
Equipment Maintenance including auxiliary equipment like Generator, Compressor,
etc.
3. MAINTENANCE
FACILITY STANDARDS
(As per Federal
Democratic Republic of Ethiopia Ministry of Transport, Transport Authority
Gurage standard Requirement, 2011 E.C.)
-Light Vehicle
Maintenance all level
-Medium and Heavy
Vehicles Maintenance at all levels
-Construction
machinery maintenance includes auxiliary equipment like generators,
compressors, etc.
-Vehicles Body
Maintenance works at all level
-Service providers
can participate or submit their own Expression of Interest for one or more than
one of the above maintenance services as per at their respective maintenance
service experience.
4. RESPONSIBILITIES
4.1 Procuring
Entity's Responsibilities
1 Shall provide
payment as per contract agreement.
2 Shall provide
works
3 Shall arrange
maintenance facility as required.
4 May provide spare
parts as per the request
5 Shall determine
the market price of spare parts delivered by the Service Provider
6 Shall set the
labor cost for each maintenance works
7 Determine and
approve the maintenance cost offered by the service provider
8 Follow up on the
performance of the service provider
9 Inspect and
approve the maintenance of the service provider
10 Provide feedback
as per the performance evaluation of the service provider by formal written
letter
4.2 Service
Provider's Responsibilities
1 Fulfill Federal
Transport Authority Standard 2011 E.C. Gurage requirements.
2 Shall provide
genuine and original spare parts as per the requirement
3 Shall provide
warranty for maintained components, Vehicles, and equipment.
4 Have its own
technicians, ordinary and special service tools, and workshop equipment
5 Shall request
approval of maintenance costs from procuring entity before starting maintenance
works
6 Fully responsible
for the failure to replace spare parts
7 Shall return the
replaced spare parts to the procuring entity
8 Shall submit its
payment certificates with all the required establishment enlistment reports.
9 Has the
responsibility to give proper warranty for all executed equipment and vehicle
maintenance activities and replace parts for premature failures.
10 The warranty may
incorporate not only repairing the failure of equipment/components but also
replacing the incurred lost.
11 Shall provide
performance bond (Guarantee) in the times of contract agreement
12 Willing to share
experience and knowledge on specific activities for procuring the entity's
staff.
13 Shall follow
proper maintenance service methodology by using proper manpower and equipment
crew composition.
14 Must strictly
follow the given mitigation measures (if any) to protect the environment seas
to avoid damage to the environment and property of people
15 Shall be able to
execute and measure the works according to the Specified and Agreed Standard
Time and Labor Cost
16 Shall take into
account the Equipment Manufacturer Operation and Maintenance Manuals work
procedures
17 Shall agree to
accept end user's feedback (satisfaction dissatisfaction) for the performance
of maintained vehicles, machinery, and equipment collected after the time of a
week of service provided
18 If unspecified
maintenance activities are encountered, they will be entertained as per the
standard time set by BCWC, and Labor costs agreed
5. MINIMUM
REQUIREMENT
-Trade License
-Federal Transport
Authority 2011 Gurage Standard Competency
-Certificate
-VAT Registration,
TIN no, and Tax Clearance Certificate
-Minimum five years
of experience in providing maintenance services of vehicles, construction
machinery, equipment, and vehicle body maintenance work as a main service
provider or Joint Venture partner
-Providing the
above-listed maintenance works for large construction companies or governmental
organizations will be an advantage.
-If possible
Experience of importing spare parts for respective maintenance types (attach
relevant License and experience documents)
-EOI document
should be prepared in English language
-The Deadline for
document submission shale be on February 18, 2025, At 05:00 P.M.
-The Ethiopian
construction Works Corporation reserves its right to reject any or all bids
6. DURATION
The anticipated
period of the completion of the contract is 2 years including a probation
period of 3 months (performance evaluation), which is the time the agreed
maintenance activities must be completed by the Service Provider. The extension
of the contract shall depend on the satisfaction of both parties
Annex
DETAIL
TECHNICAL SERVICES
Generally, the
works will comprise mainly the following Equipment and Vehicles Maintenance
activities:
-Carry out
effective root cause analysis (RCFA) to identify and avoid root causes of
problems; examine equipment performance to detect and locate malfunctions and
inefficiencies: provide technical support and operational solutions for maximum
reliability and utilization of various equipment and vehicles.
-Conducting detail
inspection, identifying required spare parts and material for maintenance with
their part number, quantity, and estimated cost, and forwarding its
recommendation for approval whether the maintenance conducted is
cost-effective.
-Preventive
Maintenance based on Condition Operation Km or Hr.
-Corrective
Maintenance which might include Electrical and Electronics Maintenance
The following are
list of major maintenance activities (but not limited to) that the service
provider is expected to perform
-Engine over haul
-Injection Pump
Over haul
-Injector Overhaul
-Overhauling the
Clutch (Le clutch disc, release bearing or pressure plate) repair replace
-Overhaul
Transmission
-Overhaul of
Differential
-Starter Repair
-Alternator Repair
-Motor Rewinding
(If possible)
-Crank Shaft
Straightening and Regrinding
-Fuel Tank Cleaning
-Hydraulic Pump
Repair
-Torque Converter
Repair
-Hydraulic Control
Valve
-Hydraulic Oil
Cooler Repair
-Radiator and
cooler Repair
-Track Chain Repair
One Side
-Final Drive
(single side) Repair
-Steering
Differential and Brake (single side) Repair
-Sprocket Replacement
(for single segment)
-Recoil spring
-Idler
-Rollers
-Blade lift
Cylinder
-Blade Tilt, Ripper
lift, and tilt cylinder
-Pressure control
valve
-Steering Pump
-Cutting Blade
-Cutting edge
-Drive chain repair
-Final Drive
-Relief control
valve
-Welding works
which may include: Undercarriage of Earth
-Moving Equipment
-Injector nozzle
repair and maintenance on new-generation engines
-Wheel balancing
activities
-Clutch disc and
brake lining rebounding
-Vehicle Body
maintenance and upholstery works
NB: The above lists
are not exhaustive
Ethiopian
Construction Works Corporation
Gardshols
behind Athletics Federation building 200
away
and in Infront of Andinet International School
procurement
and Property Administration Office
Phone
+251-11 886 2991/011 867 8089
Addis
Ababa, Ethiopia
Ethiopian
Construction Works Corporation (ECWC)